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A Clear Perspective


Tax Time Basics

IT'S TAX TIME AGAIN...

Your mailbox should be filling up with tax information you will need to get the job done.

This page is full of information to help you gather your tax documents we need in preparing your tax returns so that you will pay only the tax that you rightfully owe.

Small Business Checklist

Start Up Documents
Copy of last year's tax return
Each partner's/stockholder's info (name, address, SSN, percentage, number of stocks etc)

Income

  • Gross receipts from sales or services
  • Sales records (for accrual based taxpayers)
  • Returns and allowances
  • Business checking/savings account interest (1099-INT or statement)
  • Other income

Cost of Goods Sold (if applicable)

  • Inventory
  • Beginning inventory total dollar amount
  • Inventory purchases
  • Ending inventory total dollar amount
  • Items removed for personal purposes
  • Materials & Supplies

Expenses

Advertising
Phones (landline, fax or cell phones related to business)
Computer & internet expenses
Transportation and travel expenses
  • Local transportation
  • Business trip (mileage) log
  • Contemporaneous log or receipts for public transportation, parking, and tolls
Travel away from home
  • Airfare or mileage/actual expense if drove
  • Hotel
  • Meals, tips
  • Taxi, tips
  • Internet connection (hotel, Internet café etc.)
  • Other
Commissions paid to subcontractors
  • File Form 1099-MISC and 1096 as necessary
Depreciation
  • Cost and first date of business use of assets
  • Records relating to personal use of assets
  • Sales price and disposition date of any assets sold
Business insurance
  • Casualty loss insurance
  • Errors and omissions
  • Other
Interest expense
  • Mortgage interest on building owned by business
  • Business loan interest
  • Investment expense and interest
Professional fees
  • Lawyers, accountants, and consultants
Office supplies
  • Pens, paper, staples, and other consumables
Rent expense
  • Office space rent
  • Business-use vehicle lease expense
  • Other
Office-in-home
  • Square footage of office space
  • Total square footage of home
  • Hours of use, if operating an in home daycare
  • Mortgage interest or rent paid
  • Homeowner's or renters' insurance
  • Utilities
  • Cost of home, separate improvements and first date of business use
Wages paid to employees
  • Form W-2 and W-3
  • Federal and state payroll returns (Form 940, Form 941, etc.)
  • Employee benefit expenses [This needs to be left-aligned with "Wages paid to employees"]
  • Contractors
  • Form 1099-MISc
  • Form 1096
Other expenses
  • Repairs, maintenance of office facility, etc
  • Estimated tax payments made
  • Other business related expenses
  • Health insurance [This needs to be left-aligned with "Other expenses"]
  • Premiums paid to cover the sole-proprietor and family
  • Premiums paid on behalf of partners and S corporation shareholders
  • Information on spouse's employer provided insurance
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